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Job Description:

• Shares responsibility for the successful outcome of the Oracle software implementation with direct oversight of the Planning, Core Finance, and Supply Chain management functional teams and modules.
• Leads large functional workstream team including 2 directors, 1 assistant director, and multiple project managers, business analysts, contractors, and consultants. Maintains adequate staffing levels and recruits new staff as approved.
• Works with the vendor representative(s) to provide oversight and project management on the three phases (pre- implementation, implementation and post-production support) of the Financial Systems Transformation (FST) program.
• Manages the ERP Functional Project Management team members. Provides the overall leadership and guidance for team members.
• Acts as functional support providing business expertise and leadership to complex accounting and finance topics.
• Prepares executive summaries of project status, risks and issues and maintains documentation and deliverable, etc. in central repository.
• Assesses change impact, and identifies and manages anticipated resistance.
• Publicly represents the FST program in presentations, webinars, and campus facing meetings.
• Manges the work of AVP and senior executive level staff members as related to the project, decision-making, and risk management.
• Provides methods and guidance to business leaders to make informed decisions which facilitate the adoption of supporting change process.
• Manages and ensures all project issues are resolved promptly to avoid negative impact to the budget, schedule, or quality.
• Builds and maintains stakeholder relationships including with University executives, data stewards and SMEâ™s, academic departments and end-users.
• Develops and timely submits deliverables set forth in the SOW and manages resources.
• Responds to day-to-day problems, manages issues and risks and provides input into the project to mitigate risks.
• Defines tasks, milestones, and deliverables that meet stated project objectives.
• Confirms road-map aligns with project priorities and business case.
• Provides guidance to project teams on implementation methodologies and internal project processes.
• Responsible for development of detailed project plan, budget, and task management to achieve project objectives.
• Ensures that the work of the project team meets and remains in scope of the project.
• Prepares and presents comprehensive scope and definition documents that detail project objectives, scope, reporting strategy, resource requirements, and stakeholders.
• Oversees the ROI tracking and reporting effort as needed.
• Produces reports, agendas, and minutes for project team meetings; sets-up and facilitate meetings where needed.
• Manages project documentation and project governance processes.
• Helps train and realign process improvements and governance across multiple IT and Business groups.
• Manages employees through subordinates, usually other managers. Establishes performance goals, allocates resources, directs training, and assesses policies for direct subordinates.
• Ensures the implementation and maintenance of collaboration systems and services for University faculty, researchers, students and staff. Represents Collaborative Services and serves as a key communication channel for the function.
• Performs other related work as needed.

Preferred Qualifications

Education:

• Advance degree/MBA in finance or accounting.

Technical Skills or Knowledge:

• Working knowledge of Microsoft Project, estimating of tasks, scheduling of tasks, juggling resources and priorities, Microsoft Office, SharePoint and Box.
• Working knowledge of best practices for design, build, testing, and deployment of all functional and technical layers of financial systems.

Certifications:

• PMI certification.

Preferred Competencies

• Work with finance/accounting professionals.
• Demonstrated ability to develop, plan, and implement short-and long-range goals, to organize and establish priorities, and to manage, motivate and work with technical and non-technical resources.

Application Documents

• Resume/CV (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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