About the Position

Directs, manages, supervises, and coordinates the programs and activities of the Accounting Division including general accounting, accounts payable, accounts receivable, fixed assets, payment receipting, conducting random cash audits, franchise agreement oversite and sewer billing.  Responsible for the annual external audit and creation of the Comprehensive Annual Financial Report (CAFR).    Coordinates assigned activities with other city departments, divisions and outside agencies; and provides highly responsible and complex administrative support to the Director, Finance.

Supervision Received and Exercised

Receives administrative direction from the Director, Finance. 

 Acts as a formal supervisor, exercising direct supervision including monitoring and formally evaluating employee performance, employee selection and discipline.

EXAMPLE OF DUTIES

1. Manages all services and activities of the Accounting Division including general accounting, accounts payable, accounts receivable, records retention, fixed assets, revenue collection, cash handling, franchise agreements, and sewer billing.
2. Manages the disbursement of a billion dollars, which encompasses the entire City of Las Vegas budget, as well as receivables and franchise agreements.
3. Plans, analyzes, monitors and prepares the Comprehensive Annual Financial Report (CAFR).
4. Performs complex and technical accounting and fiscal record management system analyses; identifies and analyzes problem areas in general accounting and sewer billing systems. Makes recommendations for system improvement.
5. Develops, implements, manages and maintains citywide policies and procedures pertaining to cash handling transactions, P-card transaction, gift cards, travel, general disbursements,  and fixed assets.
6. Reviews, recommends and approves desk procedures for all city departments with cash handling responsibilities; conducts routine reviews of desk procedures and cash receiving systems to ensure compliance with city policies and procedures.
7. Responds to and resolves difficult and sensitive citizen inquiries and complaints.
8. Makes recommendations to department director or city management regarding general accounting functions, and sewer services on matters of operational policy and administrative problems.
9. Manages and participates in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommends and administers finance policies and procedures.
10. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; researches, analyzes, evaluates, and recommends or initiates new and modified service delivery methods and techniques; recommends, within departmental policy, appropriate service and staffing levels.
11. Plans, directs, coordinates and reviews the work plan for the Accounting Operations division, assigns work activities, projects and programs; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems.
12. Selects supervisory, professional, technical and support staff and ensures effective morale, productivity and discipline; plans, organizes, administers, reviews and evaluates the activities and performance of staff directly and through subordinate supervisors; works with staff to establish work priorities and schedules; encourages and provides for staff training and professional development; interprets city policies and procedures for staff; prepares and conducts formal performance evaluations; works with employees to develop short and long term goals, monitors accomplishments, establishes performance requirements and personal development targets and provides coaching for performance improvement and development.
13. Oversees and participates in the development and administration of the division annual budget; directs the forecast of funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; implements adjustments.
14. Reviews, analyzes and assesses the impact of proposed state legislation affecting city financial operations and revenues; participates in the developing proposed legislation.
15. Reviews, interprets and applies pertinent federal, state and local policies, laws, regulations and grant requirements.
16. Oversees, assists and advises independent auditors reviewing the city’s and the Redevelopment Agency’s financial records.
17. Attends and participates in professional group meetings; stays abreast of trends and innovations in the fields of accounting and cash management.
18. Assists in promoting sustainable, environmentally sensitive development and operations in the community and the department.
19. Assists in establishing the strategic direction for the department in alignment with City Council and city of Las Vegas strategic priorities; communicates to all assigned employees their roles in performance measurement and achieving strategic priorities; and work with staff to report measures to the city’s executive team and all members of the department.
20. May serve as staff on a variety of boards, commissions and other committees; prepares and presents staff reports and other necessary correspondence.
21. Provides responsible staff assistance to the Director, Finance.
22. Conducts a variety of organizational and operational studies and investigations; recommends modifications to fiscal records management programs, policies and procedures as appropriate; prepares fact sheets, position papers and reports.
23. Oversees the preparation of administrative and financial reports required by law and as requested by management.
24. Assists in, support and foster the development of a culture that values people and their differences and is free from inequities and barriers to people reaching their full potential.
25. Serves as liaison for the division with other city departments, divisions and outside agencies; negotiates and resolves sensitive and controversial issues.